To add an image to rooms and resources, you will first need to host it so it has a URL (web address). Once the image is hosted, you may easily add the image to any text box that supports images in Direct Connect. 1

Preparing your image ^

Resize your image to be no larger than 600px wide. You can do this using a photo editor (Photoshop), Preview on a Mac or using an online tool such as

Uploading your image ^

The first step is to upload the image to a Group’s file library. Any Group may be used, even if the recipients do not belong to it. One suggestion is to create an unlisted Group to house all images. Once you have chosen the group that you would like to host the image, go to that Group’s homepage and click Upload a file from the Actions menu. Staff__IT___EvFree_Fullerton_-_Direct_Connect   From the files pop-up, click  and select the image you would like to upload. Make sure that the Require login checkbox is not checked. Staff__IT___EvFree_Fullerton_-_Direct_Connect_upload After you upload the image to a Group (making sure not to require login), you’ll be taken to the All Files view for that group. Right click on the name of the file you just uploaded and copy the URL for the image. If you are accessing a file that you have previously uploaded, you will need to make sure and click *View all files* at the bottom of the page. rightclick_url
Each browser has unique text for copying a link, but you should see something like Copy Link Address, Copy Shortcut or Copy Link.

Using your image ^

Select the room you will be adding this image to: Select Room   Click on Actions in the upper right corner and select Edit this room Fullscreen_4_17_15__10_51_AM You can then add the image you uploaded to the Description box using HTML using this format:
<a href="" target="_blank">Click to View Standard Room Setup</a>
The easiest way to do this is by pasting the url of the image in the description box: EvFree_Fullerton_-_Direct_Connect 2 Then copy the text below and paste it below the URL you pasted in the previous step:
<a href="puturlhere" target="_blank">Click to View Standard Room Setup</a>
EvFree_Fullerton_-_Direct_Connect 3 You’ll notice the text “puturlhere” you’ll want to replace this text with the url above like so: Fullscreen_4_17_15__11_06_AM Highlighted in green (for demonstration purposes) you can see we replaced the “puturlhere” text with the url of the image we uploaded. It’s a bit of text acrobatics but in the end you’ll end up with text that says Click to View Standard Room Setup that is clickable, once clicked you’ll see the image you uploaded.  


  1. An updated version of this document is maintained by CCB in their help, we’ve rewritten it to be more specific to our needs. Adding an Image to a Message or Mail Merge
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Jason Tucker

IT Manager at EvFree Fullerton

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